- Quoted price
- ₹4.81 L
- Installation
- Included
- Freight
- ₹0.06 L
- GST 18%
- ₹0.88 L
- Landed cost
- ₹5.75 L
- Delivery
- 2 weeks
- Warranty
- 3 years
- On-time history
- 96%
Tender openingRFQ/OBL/P2/0147 · OBL Engineering Works · BengaluruFair quotes. Fast approvals.
Fair quotes. Fast approvals.
No invoice paid twice.
VSRDN routes purchase requests through budgets and approvals, sends RFQs to the right vendors, compares quotes on true landed cost and vendor history for your committee to decide, raises and tracks POs, onboards vendors with full KYC and matches every invoice to its PO and goods receipt.
Up to 10 buyers and unlimited vendors during the trial. No card needed.
Three quotes, one fair decision12 industrial exhaust fans for Plant 2 · raised by Maintenance · approved by Plant head
2 plants · 340 vendors
- Quoted price
- ₹4.70 L
- Installation
- Not quoted
- Freight
- ₹0.08 L
- GST 18%
- ₹0.91 L
- Landed cost
- ₹5.97 L*
- Delivery
- 3 weeks
- Warranty
- 2 years
- On-time history
- 91%
- Quoted price
- ₹4.62 L
- Installation
- Included
- Freight
- ₹0.14 L
- GST 18%
- ₹0.86 L
- Landed cost
- ₹5.62 L
- Delivery
- 6 weeks
- Warranty
- 1 year
- On-time history
- 78%
- Quoted price
- ₹4.95 L
- Installation
- Included
- Freight
- ₹0.05 L
- GST 18%
- ₹0.90 L
- Landed cost
- ₹5.90 L
- Delivery
- 3 weeks
- Warranty
- 2 years
- On-time history
- 88%
Vendor C has the lowest landed cost (₹5.62 L) but quotes 6 weeks and a 1 year warranty. Vendor A costs ₹13,000 more with 2 week delivery, 3 years warranty and 96% on-time. Vendor B left out installation, so its real total is higher. *Estimated.
Six envelopes on the table
Everything a careful purchase head checks, in the order they check it.
Each envelope below is one desk of the purchase office. Requests come in with a budget, RFQs go out sealed, quotes are compared on what they really cost, POs are approved by the right people, vendors are verified, and invoices are matched before money moves. One file follows the purchase from start to finish.
Tender No. 01Purchase Requests Opened
Purchase RequestsRequests, budgets and approvals
Every request arrives with a budget line and a clear owner.
Departments raise requests with specifications, quantity, required date and an estimate. VSRDN checks the budget head in real time and routes the request through your approval matrix by value, category and plant.
- Budget committed, spent and free shown before anyone approves
- Approval levels by amount, department and plant
- Specifications, drawings and photos attached once and carried to the RFQ
app.vsrdn.com / purchase-requestsAll requestsWaiting on meOver budgetConverted to RFQ
New requestMaintenance capex, Plant 2 · FY 2026-27₹38.4 L of ₹62.0 L committed
Committed This request₹17.8 L free after approval
RequestDepartmentEstimateApprovalsStatus
PR-2611-041212 x Industrial exhaust fan, 900 mmMaintenance, Plant 2₹5,80,000Approved
PR-2611-0415Hydraulic oil ISO VG 68, 40 barrelsProduction, Plant 1₹3,24,000With plant head
PR-2611-0418Safety helmets with chin strap, 200Safety, Plant 1 and 2₹84,000With HOD
PR-2611-0421Laptops, i5, 16 GB, 6 unitsIT, Head office₹4,10,000Over budget
Tender No. 02RFQ Desk Opened
RFQ DeskSealed quotes with deadlines
RFQs go to the right vendors, and bids stay sealed until the deadline.
Turn an approved request into an RFQ in one step. Choose vendors from the approved list for that category, set the closing date and the documents you need, and let VSRDN collect sealed bids, send reminders and issue corrigenda.
- Vendors suggested by category, past performance and location
- Encrypted bids opened only by the committee after closing
- Single RFQ, limited tender or open tender from the same desk
app.vsrdn.com / rfq-deskOpen RFQsClosing todayClosedTenders
RFQ/OBL/P2/0147 Closed, opened by committee
Industrial exhaust fans, 12 nos
- Vendor ASubmitted
- Vendor BSubmitted
- Vendor CSubmitted
- Vendor DSubmitted
- Vendor EViewed, no bid
RFQ/OBL/P1/0151 Closes in 2d 04h
MS angles and channels, 18 tonnes
3 of 6 bids sealed. Amounts stay hidden from everyone, including admins, until the RFQ closes.
Remind 3 vendors Issue corrigendum
Tender No. 03AI Quote Comparator Opened
AI Quote ComparatorLanded cost, terms and history
The lowest price is not always the lowest cost. Now you can see why.
The comparator reads every quote, puts freight, GST, installation and payment terms on the same basis, flags anything a vendor left out and places delivery and quality history beside the price. The committee decides and records why.
- Landed cost side by side, including freight and GST
- Missing items flagged with an estimate from your own history
- Reason for selection required before the PO is raised
app.vsrdn.com / rfq-0147 / compareLanded costTermsVendor historyCommittee
₹ lakhVendor AVendor BVendor CVendor D
Quoted price4.814.704.624.95
InstallationIncl.MissingIncl.Incl.
Freight + GST0.940.991.000.95
Landed cost5.755.97*5.625.90
Delivery2 wk3 wk6 wk3 wk
Warranty3 yr2 yr1 yr2 yr
On-time96%91%78%88%
Vendor B did not price installation. Using your last 3 installs, the estimated real total is ₹5.97 L.
Vendor C is lowest by ₹13,000 but delivers in 6 weeks; it was late on 5 of its last 23 POs.
Tender No. 04Purchase Orders Opened
Purchase OrdersApprovals, amendments, tracking
POs approved at the right level, amended with a trail, and chased before they are late.
POs are generated from the selected quote with your terms, taxes and delivery schedule. Approvals follow your matrix, amendments create a new revision with the change on record, and vendors are reminded before each due date.
- Two or more approval levels, on web, mobile or email
- Revision history for quantity, rate and date changes
- Dispatch, LR number and expected arrival on every open PO
app.vsrdn.com / purchase-ordersOpen POsAmendmentsDue this weekClosed
PO-OBL-2611-0388Vendor A · ₹5,74,660
DispatchedDue 24 Nov
PO-OBL-2611-0379Vendor F · ₹2,18,300
Amendment rev 2Qty 40 to 46
PO-OBL-2611-0371Vendor K · ₹96,750
ReceivedGRN raised
PO-OBL-2611-0366Vendor D · ₹7,40,000
Awaiting L2Plant head
Delivery reminder sent to Vendor A for PO-OBL-2611-0388, 3 days before the due date. Vendor confirmed dispatch with LR No. 448120.
Tender No. 05Vendor Portal Opened
Vendor PortalOnboarding, KYC, GST and MSME
Vendors onboard themselves, and every document is checked before the first PO.
Send an invite and the vendor fills in GSTIN, PAN, bank details, MSME status and certificates. VSRDN verifies GST and bank details, tracks document expiry and gives the vendor one place to answer RFQs, accept POs, upload invoices and see payment status.
- GSTIN and PAN validated, bank account verified by penny drop
- Udyam number captured for MSME payment rules
- Expiring certificates flagged 30 days ahead
app.vsrdn.com / vendors / vendor-aProfile and KYCDocumentsPOsPaymentsScorecard
AVendor AFans and ventilation · Peenya, Bengaluru Approved vendor
- GSTIN29AAKFV4821M1Z3Verified on GST portal
- PANAAKFV4821MName matches GST
- BankHDFC ****4410Penny drop verified
- MSMEUDYAM-KR-03-0041187Micro, 45 day terms apply
- ISO 9001CertificateExpires 14 Mar 2027
What the vendor sees
3 open POs, 1 RFQ to answer
Next payment ₹5,74,660 due 24 Dec
Upload invoice against PO
Scorecard, last 12 months
On-time 96.3%Quality 99.1%Price vs market -2.4%
Tender No. 06Three-Way Match Opened
Three-Way MatchPO, GRN and invoice checked
No invoice is paid until the PO, the goods receipt and the bill agree.
When an invoice arrives, VSRDN matches it line by line to the PO and the GRN. Quantity, rate and tax differences are held for review, duplicate invoice numbers are blocked, and MSME invoices are tracked against the 45 day rule. Spend reports then show where the money went.
- Line-level match with tolerance you set per category
- Duplicate invoice and duplicate payment checks
- MSME due dates and spend by category, vendor and plant
app.vsrdn.com / invoices / inv-va-2611-77Ready to payOn holdMSME duePaid
LinePOGRNInvoice
Quantity121212
Rate40,583-40,583
InstallationIncludedDoneIncluded
GST 18%87,660-87,660
Invoice total5,74,660-5,74,660
INV-VF-2611-31 on hold. Billed 46 units, GRN shows 40 received. Payment held for the 6 units until they arrive.
MSME 45 day clock
Vendor ADay 30 · Pay 24 Dec
Vendor KDay 41 · 4 days left
Vendor MDay 12 · Pay 18 Jan
Standing orders
The rules VSRDN follows on every purchase, without exception.
Fair procurement depends on process, not good intentions. These four rules are built into the product and cannot be switched off by any user.
- Rule 1
The AI compares. People decide.
The comparator lays out landed cost, terms and history. Your committee selects the vendor, and VSRDN asks for the reason before the PO can be raised. The reason stays on the file for audit.
- Rule 2
Sealed means sealed.
Bid amounts are encrypted until the RFQ closes. No buyer, admin or vendor can view them early, and no vendor ever sees another vendor's quote.
- Rule 3
Vendors are scored on what they deliver.
Scores use delivery, quality and price history only. Owner identity and location are never inputs, so a new local vendor gets the same fair look as an old one.
- Rule 4
Your data stays yours.
Data is encrypted in transit and at rest, every change is logged with who and when, and your purchase data is never sold or shared.
Register of buyers
Built for any business with a purchase team and dozens of vendors.
What each kind of buyer purchases, and the check that matters most to them.
ManufacturingRaw material, spares, consumables, job workRate contracts per plant, MSME timelines and GRN against every heat number or batch.
ConstructionCement, steel, RMC, hired equipment, subcontractsSite-wise budgets, rate comparisons across sites and partial deliveries matched before billing.
HospitalsMedical consumables, implants, equipment AMCsApproved brand lists, batch and expiry on GRN, and committee records for every capital purchase.
HotelsLinen, F&B supplies, amenities, maintenanceProperty-wise requests, recurring orders and vendor scorecards for quality and timely supply.
Educational institutionsLab equipment, furniture, IT, campus servicesTenders with sealed bids, committee minutes and grant budgets that cannot be overspent.
IT companiesLaptops, licences, cloud, facilities, servicesDepartment budgets, renewals tracked before they lapse and invoices matched to service delivery.
Fits the books you already keep
Purchase runs in VSRDN. Accounts stays where it is.
Approved POs, GRNs and matched invoices flow to your accounting system, so finance books the payable once, from a document that has already been checked.
Tally PrimeVouchers for POs, GRNs and purchase invoices
SAPVendor master, PO and invoice sync
REST API and webhooksFor any ERP or in-house system
Excel importVendors, items, budgets and approval matrix
Email for vendorsVendors can reply to RFQs without logging in
Single sign-onSAML SSO with Microsoft Entra ID and Google
Questions
Asked at almost every first meeting.
Anything else, write to the purchase office and a product specialist will reply.
Contact usNo. The AI Quote Comparator normalises quotes to landed cost, flags missing items and shows each vendor's delivery and quality history. Your purchase committee makes the choice, and the reason for every selection is recorded on the purchase file.
Never. Each vendor sees only its own RFQ, its own bid and its own POs and payments. Bids stay sealed until the RFQ closes, and even after opening, results are visible only to your buyers and committee.
Yes. Approved POs, GRNs and matched invoices sync to Tally Prime and SAP, so accounts book the payable without retyping. Other ERPs connect through the REST API on the Open Tender plan.
Yes. When a vendor's Udyam registration is verified, every invoice from that vendor starts a 45 day clock from acceptance of goods. Finance sees what falls due this week and what is close to the limit.
A small team can raise its first request on day one. Importing your vendor master, budgets and approval matrix from Excel usually takes a week. Tally or SAP sync is typically live within two to four weeks.
No. Vendors join free, without seat limits. They can answer RFQs, accept POs, upload invoices and track payments from the vendor portal, or reply to RFQs by email if they prefer.
- To
- The Purchase Committee
- Subject
- Trial of VSRDN for 30 days
- Buyers
- Up to 10 seats
- Vendors
- Unlimited, always free
- Opens
- The day you sign up
All envelopes filed
Try VSRDN free for 30 days.
Raise one real request, send one real RFQ and let your committee compare honestly. Keep it if it holds.