RFQs and tenders sent to the right vendors, with bids sealed until the deadline.
Turn an approved request into an RFQ in one step. Choose vendors from the approved list for that category, set a closing date and the documents you need, and VSRDN collects sealed bids, reminds vendors and opens bids only for the committee after closing.
app.vsrdn.com / rfq-deskIndustrial exhaust fans, 12 nos
- Vendor ASubmitted
- Vendor BSubmitted
- Vendor CSubmitted
- Vendor DSubmitted
- Vendor EViewed, no bid
MS angles and channels, 18 tonnes
3 of 6 bids sealed. Amounts stay hidden from everyone, including admins, until the RFQ closes.
What the RFQ Desk handles
Single quotes, limited tenders and open tenders from the same desk, with the same rules.
Right vendors, suggested
Approved vendors for the category, ranked by delivery and quality history and distance to the delivery site.
Sealed bids
Bid amounts are encrypted on submission and stay hidden from everyone, including admins, until the RFQ closes.
Committee opening
Bids are opened by the named committee members together, and the opening is recorded with time and attendees.
Reminders and deadlines
Vendors are reminded before closing; late bids are refused automatically, never accepted quietly.
Corrigenda and queries
Answer vendor queries once and send the clarification to every invited vendor, with the deadline extended if needed.
Email or portal
Vendors can answer in the vendor portal or reply by a secure email link, without creating an account.
How an RFQ runs
- 01
Draft
Items and specifications come from the approved request; add terms, documents required and the closing time.
- 02
Invite
Select vendors from the approved list or publish an open tender with a registration link.
- 03
Collect
Vendors submit sealed bids with technical documents. You see who has submitted, never what.
- 04
Open
After closing, the committee opens bids together. Technical bids can be opened before commercial bids.
- 05
Compare
All bids go straight to the AI Quote Comparator on a common basis.
Tender types and controls
Match the process to the value of the purchase, as your procurement policy requires.
- Tender types
- Single RFQ, limited tender to invited vendors, open tender with public registration
- Bid structure
- Single cover or two cover (technical and commercial), with line items and lump sum
- Minimum quotes
- Set a minimum number of bids by value band; RFQs below the minimum need a recorded reason
- Documents
- Mandatory uploads per RFQ, such as test certificates, datasheets, EMD proof or MSME certificate
- Deadlines
- Closing date and time, automatic refusal of late bids, extension only with a corrigendum
- Visibility
- Vendors never see other vendors, other bids or the number of bidders
About RFQ Desk
Need a walkthrough with your own purchase process? Write to the purchase office.
Contact usNo. Bid amounts are encrypted until closing, and no role, including the account administrator, can open them early.
They can respond through a secure, single-use email link. The bid is sealed in the same way as a portal bid.
Not today. VSRDN focuses on sealed bids and fair comparison. Negotiated revisions after opening are recorded as a new round with a reason.
- To
- The Purchase Committee
- Subject
- Trial of VSRDN for 30 days
- Buyers
- Up to 10 seats
- Vendors
- Unlimited, always free
- Opens
- The day you sign up
Try VSRDN free for 30 days.
Raise one real request, send one real RFQ and let your committee compare honestly. Keep it if it holds.